10 Ways to Be More Productive

    Adapted from Inc.com (http://www2.inc.com)
1) Cut down on Sleep and Keep Fit
'I get up at 3:30 every morning and I’m at the gym by 4. Then I ride 25 miles on my bike before breakfast. Being in shape is what gives me energy.'
Jordan Zimmerman is the founder of Zimmerman Advertising, which has 22 offices and billings in excess of $2.6 billion.

2) Organize Your Daily Interruptions
'A daily memo, which I read after I go home every night. It's in four parts:
i) My next day's schedule
ii) List of questions that cropped up during the day. I'll respond to those right away.
iii) FYIs: information I don't have to act on but might like to know. Maybe my mother called to make a reservation for her neighbor next week at Blue Smoke. Or there might be a change in my schedule.
iv) Longer-term reminders. I promised to write a blurb for a friend's book. I want to plan a vacation, so I need to check on my kids' school schedules.'
Danny Meyer is the CEO of Union Square Hospitality Group, which owns 13 New York city restaurants, including Gramercy Tavern and Eleven Madison Park.

3) Keep in touch
 ' I carry a little notebook with the names of 35 or 40 people in the company, and every week I look at it to make sure I’m in touch with everyone. There are always 20 or 30 people who are up-and-comers or one or two levels down, and I wan them to know I’m paying attention. Once a quarter, I go through my list of contacts—a couple of thousand of them—to see if there’s anyone I should be reaching out to about a job. Intensive as all of this is, I ultimately save time, because I can delegate with confidence.'
Kevin P. Ryan’s encore to DoubleClick—the ad-serving behemoth he sold for $1.1 billion to private equity firm Hellman&Friedman in 2005—is AlleyCorp, a variety pack of Internet start-ups he founded in New York City.
Hire for Flexibility

4) Rank Items on Your To-Do List
- 'Make the next day’s “to do” list before you leave the office.
- Rate each item A, B, or C based on its importance, and work on A items first.
- The productiveness of any meeting depends on the advance thought given the agenda, and you should never leave a meeting without writing a follow-up list with each item assigned to one person.

Barbara Corcoran made her mark building one of New York’s largest real estate companies. Today, she is a panelist on the ABC program Shark Tank and runs a much smaller firm that works with the start-ups she chooses to invest in on that show.

5) Utilize Off-Hours
'I get almost as much done outside normal office hours as during them. I’ll interview people on Saturdays, late at night, early in the morning. If I’m trying to solve a particularly difficult problem, I’ll come in on the weekend, when there’s less going on, and spend a day focusing on it. I read technology manuals and watch video tutorials late at night. During start-up, I think you have the choice of being productive or having a social life, and I’ve choosen being productive.'
Seth Priebatsch (center) is CEO of SCVNGR, a Boston-based start-up that helps organizations engage people through location-based smartphone games.

6) Schedule 'PowerTime' for Concentrated Effort
'I schedule time every week on my calendar for quiet, concentrated PowerTime where I only work on my most important activities. '
Krissi Barr is the founder of Barr Corporate Success, a business consulting firm in Cincinnati. She is also the author of Plugged – How To Dig Out and Get The Right Things Done.

7) Always Save Time to Exercise
'With the exception of one or two days a year, I work out every single day. Fitting a workout into the work day reduces stress, keeps you healthy, and is great for getting “alone time” to work out business and personal problems.'Work out at lunchtime and then eat at your desk.'
Mike Cassidy is the CEO of travel and tour site Ruba. He has also been the co-founder and CEO of Xfire (a company that helps gamers play online with their friends), Direct Hit (an internet search engine), and Sylus Innovation (which produced a computer telephony software).

8) Schedule Time to Focus on the Big Picture
'For me, a big part of productivity is being agile. I like to leave a lot of blocks in my day open. On an average day, I'm only 50 percent scheduled, though occasionally it gets as high as 80 percent. If I have a free block and nothing presents itself, I catch up on industry reports, self-education, and big-picture thinking. In a packed schedule, those things can get neglected. They shouldn't be.'
Scott Lang is CEO of Silver Spring Networks, a developer of smart energy grids, based in Redwood City, California.

9) Avoid Multitasking
'Don't multitask. Multitasking is something we all do these days. The problem is our brains just aren’t cut out for it. When you multitask, you’re interfering with your brain’s ability to perform at max-capacity. In most cases, multitasking=lesstasking. When you make those shifts from one context to another, you risk dropping things from your short-term memory. Do one thing at a time, minimize context shifts, maximize brain power!'
Douglas Merrill is the author of “Getting Organized in the Google Era” and former CIO of Google.

10) Review Your Productivity at the End of the Day
'The most difficult aspect of being a CEO is you driving your day, and not letting the day drive you. At the end of the day, I always checked whether I had taken action on my top three priorities. If the answer was 'no,' I stayed in the office until I made progress on them.'

Bob Compton is the CEO of Vontoo, a voice broadcasting technology company, and the Chairman of ExactTarget, an on-demand e-mail marketing and one-to-one digital communication platform.
Action Items:
1) Sleep Less
2) Have a Daily Agenda which is divided into 4 sections
3) Email or Call one person from LinkedIn or your contact list everyday.
4) Prioritize your TO-DO list
5) Have an agenda before going in a meeting. Conclude the meeting with follow-up items
6) Each Week set time aside for high value activities which need concentration
7) Workout during lunch time and Eat at your desk
8) Set aside one-hour each week to think about the big picture.
9) Do not multi-task.
10) End of day make sure you have finished your high priority tasks and set the To-Do List for next day.

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